You’ve probably typed “please be reminded” in an email and then just… stared at it for a second, wondering if it sounds a bit stiff, maybe even slightly bossy, like you didn’t mean it that way but it kinda reads like that anyway. Yeah, that moment. It happens more often than people admit.
The truth is, while “please be reminded” isn’t wrong, it carries a tone that can feel formal in a slightly outdated way, like office language that never really got the memo to soften up. And if you’re writing to colleagues, clients, or even students, you probably want something that sounds more human, more considerate, less like a memo from 2003.
So let’s fix that, properly.
Below, you’ll find 40+ polite, natural, and actually usable alternatives that still get your point across without sounding cold or robotic. Some are formal, some are warm, and a few are just a little more… conversational than you’d expect in an email, but in a good way.
Why “Please Be Reminded” Can Feel Off
It’s not that the phrase is rude, not really. It’s just… distant. Like it creates a tiny gap between you and the reader, and that gap sometimes feels bigger than intended.
According to workplace communication studies, tone accounts for nearly 38% of how a message is perceived in written communication. That’s not small. So when your phrase sounds a bit too formal, it can unintentionally feel like you’re issuing a command rather than offering a gentle nudge.
And honestly, most reminders are just that—a nudge, not an announcement carved into stone.
Softer and More Polite Alternatives
These options keep things respectful but soften the delivery just enough so it doesn’t feel like you’re talking at someone.
- Just a quick reminder that…
- Friendly reminder that…
- This is a gentle reminder that…
- Kindly note that…
- Just to keep this on your radar…
- A small reminder regarding…
- I’d like to remind you that…
- Just bringing this back to your attention…
- Please keep in mind that…
- Just circling back on this…
Some of these might feel almost too soft at first, but that’s kinda the point. You’re reminding, not correcting.
More Professional Ways to Say “Please Be Reminded”
If you’re writing in a formal setting, like to a client or senior manager, tone still matters—but clarity matters too, maybe even more.
Here are polished alternatives that don’t feel robotic:
- We would like to remind you that…
- Please be advised that…
- This is to remind you that…
- Kindly be informed that…
- We wish to remind you that…
- As a reminder…
- Please take note that…
- This serves as a reminder that…
- Just to reiterate…
- We would appreciate your attention to…
These sound professional without leaning too heavily into corporate-speak, which honestly can get tiring to read after a while.
Casual and Friendly Reminder Phrases
Sometimes, especially in team chats or quick emails, formality just slows things down. You want something that feels natural, almost like you’re speaking.
- Hey, just a quick reminder…
- Don’t forget that…
- Just a heads-up that…
- Quick nudge on this…
- Just a little reminder here…
- Popping in to remind you…
- Just flagging this again…
- Thought I’d remind you about…
- Just checking you saw this…
- Giving this a gentle bump…
These are perfect for platforms like Slack or internal emails, where sounding human actually matters more than sounding formal.
Subtle and Indirect Reminder Options
Now this is where it gets interesting. Sometimes you don’t want to say “reminder” at all. You just imply it, and weirdly, that often works better.
- Have you had a chance to look at this yet?
- Just following up on this…
- I wanted to check in regarding…
- Any updates on this?
- Let me know if this is still on track…
- Checking where things stand on this…
- Just touching base again…
- Wondering if you’ve had time to review…
- Let me know if you need anything from me on this…
- Circling back to see where we are…
These phrases feel less like reminders and more like conversations, which makes people more likely to respond, funny enough.
When to Use Each Type (Because Context Matters, A Lot)
You wouldn’t say “hey, quick nudge” to a client you barely know. And you probably wouldn’t write “please be advised” in a casual team chat unless you’re joking, which sometimes people do, but still.
Here’s a quick breakdown:
| Situation | Best Tone | Example |
|---|---|---|
| Formal email to client | Professional | “This serves as a reminder that…” |
| Internal team email | Neutral-friendly | “Just a quick reminder that…” |
| Chat message | Casual | “Hey, just a heads-up…” |
| Follow-up email | Indirect | “Just following up on this…” |
It’s less about the phrase itself and more about the relationship, which sounds obvious but people forget it all the time.
Real-Life Example Transformations
Let’s take a basic sentence and tweak it a few ways so you can actually see the difference, because theory is fine but examples stick better.
Original:
Please be reminded that the deadline is Friday.
Now, here’s how it could change:
- Friendly: Just a quick reminder that the deadline is Friday.
- Professional: This serves as a reminder that the deadline is Friday.
- Casual: Hey, don’t forget the deadline is Friday.
- Indirect: Just checking in since the deadline is Friday.
Same message. Completely different feel. It’s kinda wild how a few words shift the tone so much.
Common Mistakes to Avoid
Even when you’re trying to be polite, it’s easy to slip into phrases that feel… off, just slightly.
- Overusing “kindly” (it can sound passive-aggressive if overdone)
- Being too vague (“just a reminder” without context)
- Sounding too abrupt (“Reminder: submit report” feels cold)
- Using overly complex language when simple works better
Clarity plus tone—that’s the balance you’re aiming for. Not perfection, just… better.
A Quick Tip That Changes Everything
Here’s something small but weirdly effective: read your sentence out loud before sending it.
If it sounds like something you wouldn’t actually say to a person, then yeah, it probably needs a tweak. Most people don’t speak in stiff corporate phrases in real life, so why write that way?
And no, it doesn’t need to be perfect grammar either. A slightly imperfect sentence often feels more real, more relatable, more… human, I guess.
Final Thoughts
Finding polite ways to say “please be reminded” isn’t about sounding smarter or more professional, it’s really about sounding more thoughtful, which people notice even if they don’t say it out loud.
A reminder doesn’t have to feel like pressure. It can feel like support, or just a gentle nudge in the right direction. And the words you choose, even small ones, quietly shape that feeling.
So next time you hover over that phrase, unsure, just swap it out for something that sounds like you. Not the version of you writing a formal memo, but the one who actually talks to people. That version tends to get better replies anyway, even if it’s not perfect all the time.
Daniel Blake is the voice behind Soulwishers—a writer devoted to sharing the quiet strength of prayer and the timeless wisdom of Scripture. With a heart rooted in faith and a passion for spiritual reflection, Daniel crafts each post to uplift, inspire, and draw readers closer to God’s presence.
His words are more than messages; they’re soul-whispers meant to bring peace, hope, and deeper connection in a noisy world.
